Medical records - Access to Health Information Office

Les archives médicalesA patient’s medical file is a confidential document kept in the Medical Records Department. Medical Archivists ensure the disclosure of health information in accordance with the current laws and regulations in Québec.

Request for access to information is subject to certain exceptions under the Act: “a user's record is confidential and no one can access it except with the consent of the user or the person who can give consent on his or her behalf ...” (Act respecting health services and social services, article 19).

Making your request

In order to obtain a copy of your medical file or your child medical file you must make a written request by filling out the following authorization form. This form can be sent by mail, fax, email (archives [dot] medicales [at] muhc [dot] mcgill [dot] ca) or you can fill out the form in person during the business hours of the hospital's Access to Health Information Office where you received health care.

Procedures for access to the medical file

Royal Victoria Hospital - Montreal Chest Institute (Glen Site)
CRC.7121 - 1001 Boul. Décarie 
Montréal, QC H4A 3J1 
Tel.: 514 934-1934, ext. 31605
Fax: 514 843-2871

Montreal Children's Hospital (Glen Site)
CRC.7103 - 1001 boul. Décarie
Montréal, QC H4A 3J1
Tel.: 514 934-1934, ext. 24408
Fax: 514 412-4240

Montreal General Hospital
L6.120 - 1650 Cedar Avenue
Montréal, QC H3G 1A4
Tel.: 514 934-1934, ext. 42238
Fax: 514 934-8213

Montreal Neurological Hospital
163 - 3801 University Street
Montréal, QC H3A 2B4
Tel.: 514 398-1901
Fax: 514 398-8467

Lachine Hospital
2C3 - 650 16th Avenue
Montréal, QC H8S 3N5
Tel.: 514 637-2351, ext. 77232
Fax: 514 637-2285

Business hours

Monday to Friday: 8:30 am to 3:30 pm

Monday to Friday: 8 am to 3:30 pm (Lachine Hospital)

 

Please note that the MUHC Access to Health Information Offices are closed on:

Statutory holidays (Official Canadian observant days) and, exceptionally below

2nd Monday each February

1st Monday each August 

 

Please include the following information (as indicated on the Authorization form) on your application so that it can be answered appropriately:

  • Last name and first name of the patient;
  • Date of birth;
  • Hospital card number of the patient according to site;
  • Health insurance card number;
  • Your complete contact information (name, address, telephone number);
  • The information required and the period covered;
  • Last name and first name of recipient;
  • Address of the recipient;
  • Date and signature of the patient or the authorized person

Who must sign the request?

  • Patients under 14 years of age: the application must be signed by a parent or legal guardian
  • Patients 14 years and over: the application must be signed by the patient or legal guardian or mandatary.

Responding to your request

According to the Act respecting health services and social services, article 24:  The institution must respond to a request for access as soon as possible.

Fees

In accordance with the regulation respecting fees for the transcription, reproduction and transmission of documents and personal information, fees may be charged depending on the type of application and the number of documents desired by the patient/legal guardian/mandatary. This fee will be made clear upon request from the Medical Records Service.

For more information, please contact the Medical Records Department.