Governance and Ethics Committee (Established by art. 181 HSSA)
Terms of Reference
Statement of Purpose
The Governance and Ethics Committee shall ensure the effective , efficient and ethical governance of the Organization
Responsibilities:
- Develop the governance rules for the conduct of the institution’s affairs;
- Develop a code of ethics and professional conduct, in accordance with section 3.0.4 of the Act respecting the Ministère du Conseil exécutif (chapter M-30), applicable to members of the Board of Directors;
- Monitor the ongoing development of the institution’s Code of Ethics;
- Develop expertise and experience profiles to be used in appointing or co-opting independent Board members, making sure to identify the diverse expertise required and the desired representation of the milieu based on its characteristics;
- Develop criteria for evaluating the performance of the Board; and carry out the evaluation in accordance with the criteria approved by the Board;
- Develop initiation and ongoing training programs for Board members;
- Report its activities at the time chosen by the Board of Directors but at least once per year;
- Implementation and oversight of the code of ethics and professional conduct applicable to members of the Board of Directors;
- Provide oversight for a program dealing with organizational ethics issues of the institution;
- Recommend naming recognition agreements for approval by the Board;
- Recommend to the Board of Directors nominations of individuals to various committees, advisory groups, councils and/or Board as deemed appropiate by the Board; and
- Any other responsibilities, as requested by the Board of Directors, from time to time.
Membership
- To be composed of a majority of independent directors (art. 181)
- To be chaired by an Independent director (art. 181)
Members
- Clemens Mayr, chair
- Kathy Skakibnia
- Lucie Opatrny
- Peter Kruyt
Terms of Office
At the pleasure of the nominating committee in consultation with the Chair.
Frequency of Meetings
Minimum of four (4) per annum
Board Reporting
Four (4) times per annum including an annual report.
Reports
Vigilance Committee (Established by art. 181.0.1 HSSA)
Terms of Reference
Mandate
Section 181.0.3 of the Act outlines the general functions of the Committee thus:
The watchdog committee shall ensure that the Board of Directors fulfils its service quality responsibilities effectively especially those set out in paragraphs 3 and 4 of section 172.
Responsibilities
To that end, the committee must, in particular,
- receive and analyze the reports and recommendations sent to the Board of Directors on the pertinence, quality, safety or effectiveness of the services provided, the enforcement of user rights or the handling of user complaints;
- establish systemic links between those reports and recommendations and draw from them the conclusions necessary to make recommendations under subparagraph 3;
- make recommendations to the Board of Directors on the action to be taken following those reports or recommendations in order to improve the quality of user services;
- ensure the follow-up, with the Board of Directors, of the board's implementation of the recommendations made under subparagraph 3;
- promote joint action and cooperation among the stakeholders concerned by subparagraph 1;
- ensure that the local service quality and complaints commissioner has the necessary human, material and financial resources required to carry out the responsibilities of office effectively and efficiently; and
- exercise any other function that the Board of Directors considers useful in fulfilling the mandate entrusted to the committee under the first paragraph.
Membership
The Committee is composed of five members, including:
- the Executive Director;
- the Local Service Quality and Complaints Commissioner-Ombudsman;
- three other members chosen by the Board from among board members who do not work for the institution or do not practice their profession in any of the centres operated by the institution and include one of the persons designated by the Users’ Committee.
Members
- Deep Khosla, Chair
- Dr. Sarah Prichard
- Martine Alfonso
- Ingrid Kovitch
- Michael Bury
Term of Office
At the pleasure of the nominating committee in consultation with the Chair.
Frequency of Meetings
Minimum four (4) times per annum.
Board Reporting
Four (4) times per annum including an annual report.
Audit Committee (Established by art. 181 HSSA)
Terms of Reference
Mandate
To provide financial oversight on behalf of the MUHC Board in areas related to financial reporting and financial controls.
Responsibilities
The responsibilities of the Committee are:
- To review and approve the scope of the work of the external auditor;
- To review the results of the external audit and ensure that any recommendations regarding internal controls are considered by management and implemented as appropriate;
- To recommend to the MUHC Board approval of the annual financial statements and the auditor’s report thereon;
- To advise the MUHC Board regarding the appointment of the external auditor;
- To review the budget of the MUHC and, if appropriate, recommend approval thereof by the MUHC Board.
- To periodically review with management adherence to the approved operating budget and any significant variances;
- To receive and review periodic (at least annual) reports from MUHC management concerning information security and any actual or potential breaches thereof; and,
- To review at least annually the risk management processes and any issues related thereto.
Membership
A majority of independent directors of the MUHC Board presided by an independent director, at least one member of the Committee shall possess financial or accounting expertise.
Members
- Samira Sakhia, Chair
- James Cherry
- Michal Piotr Kuzmicki
- Peter Kruyt
- Lucie Opatrny
- Martine Alfonso
Term of Office
At the pleasure of the nominating committee in consultation with the Chair.
Frequency of Meetings
Minimum four (4) times per annum.
Board Reporting
Four (4) times per annum including an annual report.
Users’ Committee (Established by art. 209 HSSA)
Terms of Reference
- UC pamphlet [pdf]
- UC pamphlet in three Indigenous languages [pdf]
Mandate
The Users' Committee must promote the continuous improvement of services to users of the McGill University Health Centre and defend the rights and interests of users, both collective and individual.
The Users' Committee must accomplish this task with all clients and stakeholders of the institution, without any discrimination, in a spirit of collaboration and partnership, while preserving its autonomy as bestowed by the Act.
The Users’ Committee must ensure that the interest of the user be central to the actions and decisions of the Committee, respecting the confidentiality of the information provided by the user or his representative.
Responsibilities:
- inform users of their rights and responsibilities;
- foster the improvement of the quality of living conditions of users and assess the degree of satisfaction of users with regard to the services obtained from the institution;
- defend the common rights and interests of users or, at the request of a user, his rights and interests as a user before the institution or any competent authority;
- accompany and assist a user, on request, in any action he undertakes, including the filing of a complaint in accordance with the Act;
- ensure the proper operation of each of the in-patients’ committees, if applicable, and see that they have the resources necessary to exercise their functions;
- designate, by resolution, two (2) voting members to represent it on the board of directors;
- appoint users representatives on various committees of the institution;
- animate, organize and promote events or projects designed to inform, assist or support users on any subject that is likely to interest them;
- submit each year, no later than September 30th, a report of its activities to the Board of Directors, including a financial report;
- adopt its operating rules within sixty (60) days of its creation, and amend them if necessary, with the approval of the General Meeting.
Members
-
Ingrid Kovitch, Chair & Board Representative
- Deborah Radcliffe-Branch, Vice-Chair
- Amanda Bercovitch, Secretary
- Eligio (Joe) Ojeda, Treasurer
- Shari Neudorf, Member
- Danielle Carter, Member
- Alex Galli, Member
- Anick Courval, Member designated by the Camille Lefebvre Residents' Committee
Terms of Office
Voting members shall serve for a term of three (3) years and shall remain in office until they resign, are dismissed, re-appointed, re-elected or replaced.
Frequency of Meetings
Ten (10) times a year or more, if necessary
Board Reporting
Quarterly activity report including an annual report.
- Lynne Fornarolo, chair
- Laurie Snider
- Michelle Feder
- Caroline Dubé